Accounting Software: QuickBooks vs. SAP Business One

Most small businesses start using QuickBooks to manage their accounts as it’s a simple, basic and a reliable solution.

When a business starts to grow and become more successful they require more than just an accounting system. They have new requirements to manage multiple aspects of their business which require more than just excel sheets, e.g. inventory, operations, sales & customer management. As a result many businesses choose to upgrade from their accounting software such as QuickBooks to an ERP system such as SAP Business One – a trusted business management system aimed at small and growing businesses.

Faced with a decision to add to your current QuickBooks solution or find a solution that better meets the needs of your growing business, we have completed a side-by-side comparison between QuickBooks and SAP Business One. We addressed some essential features that typically impact sustained growth, efficiency, decision making and profitability.

Comparison: QuickBooks vs SAP Business One

QuickBooks SAP Business One
Overview Highly respected and commonly used entry-level accounting package, but offers limited modules for expanding & growing businesses Industry-leading ERP (Enterprise Resource) software used to manage all aspects of your business, ideal for businesses who’ve outgrown QuickBooks
Reputation World’s most popular entry-level accounting software 70% of the world economy’s transactions run on an SAP system
Target Market Small business with relatively small budget and basic accounting needs
1-100 employees
< €10 Million revenue
Growing small & mid-size businesses with accounting and business management needs
5 – 1,000 employees
€100k – €250 million revenue
Number of Users 30 users maximum Unlimited users and role specific privileges
Basic Features Accounting Accounting & Financials
Sales & CRM
Inventory & Distribution
Purchasing & Operations
Real-time Reporting
Mobility
Database Availability Proprietary Database
Difficult to integrate with other application and 3rd party add-ons.
Have to purchase a new licence every year
Fast & Flexible database management system that allows you to expand your solution as your business grows. Can integrate with 3rd party software
Role Based User Privilages Not possible Users are granted role-specific privileges ensuring sensitive business data can only be seen by appropriate users
Financials Basic bookkeeping capabilities Fully fledged financial capabilities
CRM Offers a separate add-on solution, but it’s not fully integrate and provides no drill down capability CRM is integrated as part out of the box functionality. Ability to track activities, sales opportunities, campaign management, service contracts and more
Workflow User-friendly graphical user interface. Limited flexibility for different users Helps streamline workflow with the ability to customise work-space to meet each user’s individual requirements. Can automatically route tasks to certain users
Inventory Management Only handles basic tracking and average costs. Growing businesses tend to find inventory management to be the most limiting part of QuickBooks. It doesn’t monitor warehouse availability and track back-orders or serial numbers. Doesn’t support Standard Cost inventory accounting or Bills of Materials SAP Business One’s handles all of the highlighted inventory management functions not present in QuickBooks. Allows for very flexible pricing structures. SAP Business One ensures you have the most up-to-date and in-depth inventory information at your fingertips at all times
Production & Manufacturing Does not support production or manufacturing Comes out-of-the-box with robust built-in Production & Manufacturing modules
MRP Not offered Integrated MRP module that predicts demand for materials based on existing stock, sales orders, purchase orders and production orders. Adjust the parameters with powerful what-if scenarios
Increased Data Volumes After you reach a certain number of transactions, performance declines and they system slows down No limits to the total number of data such as employees, products, orders, vendors and customers entered in SAP Business One
Custom Reports Enterprise-level package has custom reporting tool, but it’s difficult to use for the average user and has limited features Built-in Crystal Reports and custom queries, to create and publish reports, charts, dashboards and KPIs
Audit Compliance Not GAAP compliant
Users can makes changes without an audit trial
Fully GAAP compliant
Add-On Integration Less than 30 QuickBooks-specific add-ons, with no option for 3rd party software integration Almost 600 prepacked, fully integrated industry specific solutions ensuring a fully customised solution for SAP Business One to meet your business requirements

Many Businesses migrate from QuickBooks to SAP Business One, contact us to learn more from our solution advisers