A question that people running a small or medium sized business often ask is what type of software system they need to manage their business, or do they need one at all.
They might have heard the term ERP (Enterprise Resource Planning) in relation to business management software, but might not know what it is or could think it’s something that only large enterprises need or can afford.
The reality is that an ERP system is now a business management solution that a business of any size in any industry sector can use and benefit from at a low entry cost. With access to the information and the many great management tools that it provides, smaller businesses can now compete with larger and more established competitors.
What is ERP software?
Enterprise Resource Planning software, or ERP as you have probably heard it called, is a business management software solution. It includes a complete suite of applications to manage every part of a business all under the same roof.
From sales, purchasing, finance, production and supply chain management to quality control – every function of your business can be managed in a single system.
With all departments interlinked and talking to each other automatically, data is shared and flowing between all functions.
With every aspect of the business being controlled in one place, it makes sure nothing is missed and all checks and balances are in place. It enables you to see what is happening across your whole business, without having to dig through masses of data.
Valuable data is stored and analysed by the system so that you can make decisions with up-to-date information available in an instant. This can highlight potentially costly issues and areas where efficiency could be introduced. The comprehensive real-time analysis of your operations can also help you to identify opportunities within the business.
This can ultimately lead to a business becoming more efficient and profitable.
An ERP solution can very quickly become the most valuable asset in your organisation
Arrange a free no-obligation demo to see what an ERP system can do and how it might benefit your business:
What are the benefits of an ERP system?
The day-to-day tasks of operating a business across various applications can very quickly overwhelm the people in your organisation and stifle performance, growth and innovation.
This is where an ERP solution can very quickly become the most valuable asset in your organisation, as it automates and streamlines your business processes while also providing important insights into what is happening throughout the business.
Some of the benefits of a reputable ERP system:
- Tasks are automated to eliminate human error and free up key personnel
- Data is shared across the business instantly
- Processes are streamlined in single system
- Respond faster to operational issues and to customer demands
- Checks are in place to ensure procedures are followed
- Facilitates personnel working remotely
- An overview of the business is available instantly to enhance decision making
- The system can grow and adapt with your business as it expands
- Industry and regulatory requirements can be complied with as they evolve e.g. new EU PEPPOL and GDPR, as the system is constantly updated to reflect the latest regulations
Run your entire business in real-time in a single fully-integrated system
Trying to manage everything across various software packages becomes unwieldy and prone to error as information is often not to hand when you need it and important tasks are missed or delayed. Managing processes manually can also become inefficient and consume time that could otherwise be spent on more valuable aspects of the business.
As everything is managed in a single system, the laborious re-entry of data between systems is eliminated. Efficiency is increased by freeing people up to concentrate on their roles in improving and growing the business, while data accuracy is improved by greatly reducing the potential for human error.
With a modern ERP system built to reflect the best practices and latest innovations as used in some of the best run companies in the world, you too can implement efficiencies to become the best in the business.
What should you consider when selecting an ERP system?
The right ERP system will enhance your business and make your life easier. It should help your organisation function more efficiently with less time spent by personnel on time-consuming repetitive work.
This is why you need to choose a solution that suits your business now, but can also develop with your business as it evolves and grows. It also must be affordable and should not require expertise that you do not already employ.
Some considerations when selecting your ERP system:
- AffordabilityAre there flexible pricing options such as pay-per-user and Cloud pay as you go?
The system must be affordable and also capable of growing with your business so that you don’t incur the cost of an installation again. Pay-per-user and Cloud ERP options can mean a low cost of entry without the need for expensive infrastructure.
- On-Premise v CloudDo you prefer to access online from the Cloud or have servers in your office?
Some systems can be installed on computer equipment in your office, some are hosted online in the Cloud and some allow you to interchange between both options as required. This decision can be influenced by considerations such as whether you have internal I.T. expertise, if remote access is required, and any preferences for capital or current expenditure.
- ScalabilityCan the system grow with your business?
A large scale installation might be too much initially, but you might need more functionality and capability as your business grows and develops. It is important to choose a system that can start off small but grow with you.
- IntegrationCan the system integrate with other internal and external systems?
The system should have the inbuilt functionality for integration with other systems, both internally for industry-specific applications and externally for interaction with customers, suppliers and regulators. A system with simple, flexible integration allows for greater operational benefits and also means lower initial and ongoing costs.
- ReputationIs the brand reliable and recognised with a long-standing reputation?
An ERP system is an investment of time and effort by you and your staff that will be with your business into the future. You want to have your business in the hands of a reliable and recognised world-class brand that has a long-standing reputation.
This not only gives your own business confidence and credibility, but it also gives potential clients the confidence that you use industry-leading tools in your business and recognise the value in using the best to deliver the best.
- Trusted PartnerDoes the partner have a history of recognised expertise and customer service?
When you choose a system to help manage your business, you are starting a journey that will continue for years to come. You need to be sure that the people implementing and supporting this system care about the success of your business as much as you do. They should have a history of recognised expertise and dedication to customer service.
What benefits do Teamsoft and SAP ERP Systems bring to your business?
A SAP Business One or SAP Business ByDesign solution implemented by Teamsoft means you get a world class ERP system from knowledgeable people you can talk to about what your business needs. We’re with you every step of the way.
We offer both on-premise and cloud deployment options through SAP Business One and SAP Business ByDesign, with flexible pricing options.
Some benefits of the SAP ERP portfolio from Teamsoft:
- Fast installation of a world class system with scalability as you grow
- Cost effective with both on-premise and cloud pay-per-user options
- Complete system with easy out-of-the-box customisation to suit your needs
- Enables remote working
- Mobile apps for field engineers
- Expertise and experience in a wide range of industries
- A system designed for integration, implemented by integration experts
- We are a SAP Gold Partner with SAP Recognised Expertise in SAP Business One.
- Long standing reputation with dedication to supporting our clients.
Powerful, affordable ERP software for SMEs from the market leader
SAP Business One is an ERP system designed specifically for small and medium businesses by SAP, the market leader in ERP software. It is a complete all-in-one system designed and priced to suit the SME sector with the expertise and reputation of the largest software company in the world.
SAP Business One is used in over 70,000 small and mid-sized companies in 150 countries worldwide.
Cloud based, scalable, end-to-end ERP Solution with proven best practices built in
SAP Business ByDesign is an ERP solution designed for mid-market organisations and hosted in first-class SAP data centres. It connects every business function to allow you implement proven processes out of the box. With no IT investment needed, you can get up and running quickly.
Organisations in over 130 countries manage their business from the cloud using SAP Business ByDesign.
Almost 30 year’s experience in business management systems
Teamsoft combine the power and flexibility of SAP’s portfolio of cutting-edge ERP systems for the SME sector with our unrivalled industry expertise to deliver end-to-end management of all business activities delivered through SAP Business One and SAP Business ByDesign.
Our goal is to ensure you have the right solution for your business so that you get maximum value from your ERP system with the support expertise that you need.
Teamsoft are a SAP Gold Partner with SAP Recognised Expertise accreditation in SAP Business One.